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How To Backup And Restore Your Email To PST

Problem

Everybody is using email more and more these days, and everybody keeps there email and never delete old emails. When you come to replacing your pc or you just want to backup your email in outlook then Microsoft outlook has a built in feature where we can export all emails to a single file. Follow the step by step guide below on how to backup your emails and then restore them to another PC running Microsoft outlook.

Resolution

This is a very simple process. Follow these instructions to do so.

1) first open your version of Outlook and select “file”, then select import and export.

Backup outlook email

Backup outlook email

2) You will then see the import and export wizard. You need to highlight “export to a file”, then select next

How to backup outlook email

How to backup outlook email

3) Then select “Personal Folder File (.pst)

Backup emails in outlook

Backup emails in outlook

4) You must then select the top level option – in my case its “Allen White”, and also put a tick in “include sub folders” this will backup all the folders in you inbox.

backup outlook emails

backup outlook emails

5) outlook will then proceed to ask where you would like to backup this file to. In my case this is the desktop. Select your selection be it a usb drive or another drive and click Finish. This will backup your email to PST.

Backup emaisl

Backup emails

6) If you need to later restore this email then you need to do the following. Again, go to file “import and export”

Backup outlook email

Backup outlook email

7) You then need to select “import from another file or program”, and select import from a PST.

Backup emails in outlook

Backup emails

9) Select where you would like to restore you email to, we want to put it back into “allen white” in this case.

Backup microsoft outlook

Backup microsoft outlook

Select finish and this will restore you email.

Tags: Backup, email

Allen White

Allen is a Consultant for ITPS in the North East of England and holds the following accreditations. MCSA, MCSE, MCTS, MCITP, CCA, CCSP, VCP 4,5 and HP ASE, AIS - Network Infrastructure.

Comments (1)

  • Avatar

    jeremiah

    |

    thanks guys I really needed to know exactly that you really helped me out.

    Reply

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